Nominate Staff — Institute Head Guide

Purpose Nominating staff is the first step in getting them enrolled in a training program. You select the staff member and the training schedule. The nomination then goes to the Training Manager for approval.

Nomination Submission Flow

flowchart TD A([Institute Head]) --> B{Single or Bulk?} B -->|Single| C[Nomination Form\n/training/nominations/create/] B -->|Bulk| D[Bulk Nomination Form\n/training/nominations/bulk/] C --> E[Select Staff Member] E --> F[Select Training Schedule] F --> G[Add Note Optional] G --> H[Submit Nomination] D --> I[Select Multiple Staff] I --> J[Select Training Schedule] J --> K[Submit All at Once] H --> L[Status: PENDING] K --> L L --> M[Training Manager Reviews] M -->|Approved| N[Status: APPROVED] M -->|Rejected| O[Status: REJECTED\nYou are notified]

Nomination Form

1Staff Member Dropdown — Lists only staff under your institute.

2Training Schedule Dropdown — Lists only PLANNED schedules with open spots.

3Nomination Note — Optional note to the Training Manager explaining the nomination rationale.

4Submit — Creates the nomination with PENDING status.

How to Nominate a Single Staff Member

1
Open Nomination Form
Click Nominate Staff from your dashboard quick actions, or go to Nominations → New Nomination. URL: /training/nominations/create/
2
Select the Staff Member
Use the dropdown to select the staff member from your institute that you want to nominate.
3
Select the Training Schedule
Choose the training schedule from the dropdown. Only PLANNED schedules are shown. Verify the dates are suitable for the staff member.
4
Add a Note (Optional)
Optionally write a brief note for the Training Manager (e.g., why this training is relevant to the staff member).
5
Submit
Click Submit Nomination. A confirmation message appears and the nomination status is set to PENDING. The Training Manager is notified.

How to Submit Bulk Nominations

1
Open Bulk Nomination Form
Go to Nominations → Bulk Nominate. URL: /training/nominations/bulk/
2
Select Training Schedule
First select the target schedule. The form then shows your staff list with checkboxes.
3
Check Staff Members
Select all staff you want to nominate for this schedule by checking their checkboxes.
⚡ Use "Select All" to nominate your entire staff for a single training schedule at once.
4
Submit All
Click Submit Nominations. Individual nomination records are created for each selected staff member, all with PENDING status.

Nomination Form Fields

Field	Required	Notes
Staff Member	Yes	Must be a user under your institute.
Training Schedule	Yes	Only PLANNED schedules with open capacity are shown.
Nomination Note	No	Visible to Training Manager during approval review.

Duplicate Nomination Check

You cannot nominate the same staff member for the same schedule twice. If a duplicate is detected, the system will display a validation error.

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