Institute Head
Staff Training Requirements
Review training requirement submissions from your staff members — see what training they've requested and their current status.
Purpose
When staff members (Teachers or Office Staff) submit a training requirement request, it first comes to you as the Institute Head. You review each request and either approve it (forward to Training Manager) or reject it with a reason.
Requirements Workflow
flowchart TD
A([Staff submits Training Requirement]) --> B[Status: PENDING\nAppears on Institute Head Dashboard]
B --> C[Institute Head opens Requirements List]
C --> D[Review Request Details]
D --> E{Decision}
E -->|Approve| F[Status → APPROVED BY HEAD\nForwarded to Training Manager]
E -->|Reject| G[Enter Rejection Reason]
G --> H[Status → REJECTED\nStaff notified with reason]
F --> I[Training Manager Reviews]
I -->|Approves| J[Staff is enrolled in program]
I -->|Rejects| K[Status → REJECTED BY TM\nStaff notified]
Requirements List Screen
1Status Tabs — Filter by: All, Pending, Approved, Rejected.
2Requirement Cards — Each shows: Staff name, program requested, reason, date submitted.
3Action Buttons — Approve ✓ and Reject ✗ are visible on each PENDING requirement.
4Search — Find requirements by staff name or program name.
Requirement Status Reference
| Status | Meaning | Next Action |
|---|---|---|
| PENDING | Submitted by staff, awaiting your review. | Approve or Reject |
| APPROVED BY HEAD | You approved it — now with Training Manager. | Wait for TM action |
| REJECTED | You rejected it. Staff was notified. | — |
| APPROVED BY TM | Training Manager approved. Staff enrolled. | — |
| REJECTED BY TM | Training Manager rejected after your approval. | Discuss with staff |
Two-Stage Approval
Requirements go through two approval stages: Institute Head first, then Training Manager. Only requirements you approve are visible to the Training Manager.