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Training Institute

Mark Attendance

Record daily attendance for every participant in your training session — mark each trainee as Present, Absent, or Late for every day of the programme.

Purpose Attendance marking is one of your most critical responsibilities. Each training day, you must record attendance for every enrolled participant. This data determines whether a trainee is eligible to receive a completion certificate — and it can only be corrected by the Training Manager.
Mark Attendance Every Day: Do not skip days. If attendance is not marked for a day, trainees may not receive their certificates. Always submit attendance before the end of each training day.

Attendance Marking Flow

flowchart TD A([Open Ongoing Schedule]) --> B[Click Mark Attendance] B --> C[Attendance Marking Page Loads] C --> D[Select Training Date] D --> E[Trainee List Appears] E --> F{For each trainee} F --> G[Mark: Present] F --> H[Mark: Absent] F --> I[Mark: Late] G --> J[Click Save Attendance] H --> J I --> J J --> K{All trainees marked?} K -->|Yes| L[Attendance Saved ✓] K -->|No| M[Warning — incomplete record] L --> N[Repeat for next training day]

Attendance Marking Screen

Screenshot: Mark Attendance Form
URL: /training/attendance/mark/<schedule_id>/

1Date Selector — Choose the training date you are marking attendance for. Must be within the schedule's start/end range.
2Trainee List — Each approved participant appears as a row with their name and department/institute.
3Status Selector — For each trainee, select P (Present), A (Absent), or L (Late) using the radio buttons or dropdown.
4Save Attendance — Click Save to submit all marks for that date. You can also print a blank attendance sheet first.

Step-by-Step: Mark Daily Attendance

  • 1
    Open the Training Schedule

    From the dashboard or Assigned Schedules page, open the ONGOING schedule you are conducting today.

  • 2
    Click Mark Attendance

    Press the Mark Attendance button on the schedule detail page. This opens the attendance form at URL: /training/attendance/mark/<id>/

  • 3
    Select Today's Date

    Use the date picker to select the correct training day. The date must fall within the schedule's start and end dates.

    💡 You can also go back and mark previous days if you missed them — but do this as soon as possible.
  • 4
    Mark Each Trainee

    Go through the list and set each trainee's status to P (Present), A (Absent), or L (Late). Do not skip any trainee.

  • 5
    Save Attendance

    Click Save Attendance. A success message confirms the record is saved. Repeat this process every training day.

Print Attendance Sheet

  • 1
    Open the Schedule

    Navigate to the schedule you want a printed sheet for.

  • 2
    Click Attendance Sheet

    Click the Attendance Sheet button. This opens a printable view at: /training/attendance/sheet/<id>/

  • 3
    Print

    Press Ctrl+P (or Cmd+P on Mac) to print. Use this paper sheet for manual recording during the session, then enter it into TMS.

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