Training Programs — Training Manager Guide

Purpose Training Programs are the master catalogue of all training topics (e.g., "ICT Fundamentals", "Leadership Skills"). Every Schedule is linked to a Program. Programs must be created before any scheduling can be done.

Program Management Flow

flowchart TD A([Training Manager]) --> B[Go to Training → Programs] B --> C{Action?} C --> D[View Programs List] C --> E[Create New Program] C --> F[Edit Existing Program] D --> G[Filter by Category / Status] D --> H[Click Program → View Details] H --> I[See Upcoming Schedules for this Program] E --> J[Fill Program Form] J --> K{Form Valid?} K -->|Yes| L[Program Created — Status: ACTIVE] K -->|No| M[Errors shown — Fix and Resubmit] F --> N[Update Fields → Save] L --> O[Now can create Schedules using this Program]

Programs Screen

Screenshot: Training Programs List
URL: /training/programs/

1Programs Table — Lists all programs: Title, Category, Status badge (Active/Inactive), Duration, and actions.

2+ Create Program button — Top-right button opens the Create Program form.

3Pagination — 20 programs per page. Use Next/Previous or page numbers to browse.

How to Create a New Training Program

1
Navigate to Training Programs
From the sidebar, click Training → Programs. You will see the full list of programs.
2
Click "Create Program"
Click the + Create Program button in the top-right corner. The Create Program form opens.
3
Fill in the Program Details
Enter all required fields (see the Field Reference table below). At minimum: Title, Category, Duration, and Status.
💡 Set Status to ACTIVE to make it available for scheduling. Use DRAFT for programs not yet ready.
4
Submit the Form
Click Save Program. If there are validation errors, they will appear next to the relevant fields. Fix them and resubmit.
5
Confirm Creation
A success message appears at the top. The program is now in the list and can be selected when creating a Schedule.

How to Edit a Program

1
Open the Program Detail
Click the program's title in the list to open its detail page, then click the Edit button. Or click the edit icon (✏) directly in the list row.
2
Update the Fields
Modify any fields as needed. To deactivate a program, change Status to INACTIVE. Inactive programs will not appear in schedule creation dropdowns.
3
Save Changes
Click Update Program. You are redirected back to the program detail page with a success confirmation.

Program Form — Field Reference

Field	Required	Description
Title	Required	Full name of the training program (e.g., "ICT Fundamentals for Teachers")
Category	Required	Select from existing categories. Categories group programs for reporting.
Description	Optional	Detailed description of learning objectives and content.
Duration (Days)	Required	Number of training days for one batch of this program.
Status	Required	ACTIVE = available for scheduling. INACTIVE = hidden from schedule creation.
Max Participants	Optional	Default maximum participants per batch (can be overridden per Schedule).
Target Audience	Optional	Who this training is designed for (e.g., Teachers, Office Staff, All Staff).
Prerequisites	Optional	Any required prior training or qualifications.

Viewing Upcoming Schedules

On a Program's detail page, you can see all upcoming scheduled batches linked to that program. This helps you avoid creating duplicate schedules for the same period.

Cannot Delete a Program with Active Schedules

If a program has any active or completed schedules, it cannot be deleted — only set to INACTIVE. This preserves historical data.

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