Nomination Approvals — Training Manager Guide

Purpose The Approval Dashboard is your dedicated workspace for processing pending nominations. It highlights urgent cases (training starting within 7 days), provides filters, and supports bulk actions to save time.

Approval Decision Flow

flowchart TD A([Open Approval Dashboard]) --> B[View Pending Nominations List] B --> C{Filter?} C -->|Urgent — starts in 7 days| D[Urgent Queue] C -->|By Program| E[Program Filter] C -->|By Institute| F[Institute Filter] D --> G[Review Nomination Details] E --> G F --> G G --> H{Decision} H -->|Approve| I[Click Approve Button] H -->|Reject| J[Click Reject Button] I --> K[Status → APPROVED\nNotification sent to trainee] J --> L[Enter Rejection Reason] L --> M[Status → REJECTED\nNotification sent to Institute Head] B --> N[Select Multiple → Bulk Approve] N --> O[All selected → APPROVED at once]

Approval Dashboard Screen

Screenshot: Approval Dashboard
URL: /training/approvals/

1Stats Row — Shows: Pending Count, Approved Today, Rejected Today, Urgent Count (starting within 7 days).

2Priority Filter — Toggle between "Urgent" and "Normal" to see time-sensitive nominations first.

3Nomination Cards — Each card shows: Trainee name, Institute, Program, Schedule dates, Nominated by, and action buttons.

4Bulk Select — Checkboxes on each card. Select multiple → "Bulk Approve All Selected" button appears.

How to Approve a Single Nomination

1
Open the Approval Dashboard
Click Nominations → Approval Dashboard in the sidebar. You see all PENDING nominations.
2
Review the Nomination
Check the trainee name, their institute, the program they are nominated for, and the training dates. Verify there are no conflicts.
⚡ Urgent nominations (training starting within 7 days) are highlighted in orange — process these first.
3
Click "Approve"
Click the green Approve button on the nomination card. The status immediately changes to APPROVED and the trainee receives an email notification.

How to Reject a Nomination

1
Click "Reject"
Click the red Reject button on the nomination card.
2
Enter Rejection Reason
A dialog appears asking for a reason. This is required — the reason will be included in the notification email sent to the Institute Head and the trainee.
3
Confirm Rejection
Click Confirm Reject. The status changes to REJECTED. The Institute Head is notified and can resubmit with a different schedule.

How to Bulk Approve Multiple Nominations

1
Select Nominations
Click the checkbox on each nomination card you want to approve at once. A counter appears showing how many are selected.
2
Click "Bulk Approve Selected"
The button appears at the top of the list once at least 2 nominations are selected. Click it.
3
Confirm Bulk Approval
A confirmation dialog shows the number of nominations to be approved. Click Confirm. All selected nominations are approved simultaneously and notifications are sent to all trainees.
✅ Bulk approve is ideal for processing all nominations for a single institute or program at once.

Max Participants Limit

If a schedule has a Max Participants limit set and approving a nomination would exceed it, the system will warn you. You can still proceed but should verify venue capacity.

Email Notifications

Every approval and rejection triggers an automatic email notification to the trainee and their Institute Head. Ensure the system email settings are configured correctly.

Previous: Nominations Next: Attendance